Event Creation

You must be a group officer to create and publish events.

By creating your event on EmConnect, you can make your event visible to any group you desire - whether it's everyone, the Emerson community, members of your own group, or even just your officers. This process makes your events available for registration and will also allow you to track your attendance for the event.

Accessing Your Organization's Events

You will need to be an officer of your organization in order to create an event or edit existing events.

Log in to EmConnect (emconnect.emerson.edu)
Manage your organization (click on Groups in the top menu, which will show the Groups dropdown list, then select your group
Click on the Events tile, or select Events on the left sidebar menu
You will be taken to a list of your organization's upcoming events, with a green Create Event button in the top right

Perks of Posting Events on EmConnect

Visibility: An organization's social media page only reaches students who are already following them, but a centralized platform is where students go specifically to find things to do.

Scheduling: A shared calendar makes it easier to avoid stacking multiple events at the same time and competing for the same audience. This also lets organizations find natural collaboration opportunities when they noticed overlapping interests.

Data Management: Attendance and event history now live in one place, giving us the opportunity to keep historical information for every organization. The more success an organization can record will typically lead to increased funding and resources; the check-in management will also five the organization useful information about which kinds of events actually draw a crowd over time. This is also an opportunity for students to be able to utilize their engagement data in their co-curricular transcript.

The main tradeoff is just the extra step of posting in two places (the platform and whatever social media the organization already uses), but most orgs find it's worth doing both rather than relying on one or the other.

What

Event Name
Should be brief and clear, but not too generic

Description
Will be displayed prominently on your event's page

Event Type
Should accurately reflect the event to make it easily findable when users are seeking the type of activity. This is how the event will be filtered on the calendar.

Event Tags
Select all that apply. Tags is how students can filter through events to find the ones that they are interested in.

Organization Team

The Event Coordinator should be the CampusGroups officer who is primarily managing the event. While any officer can edit the event after creation and track attendance, the Event Coordinator will be the main contact for people with questions about the event.

You can make any CampusGroups user (including non-members) a Team Member. Team Members can track the event's attendance from the CampusGroups mobile app without needing to be officers of the group, and help answer event questions if you opt to receive them as group chats.

When & Where

Enter your event Start Date, Start Time, and End Time. They should accurately reflect when attendees can expect to be at the event.

Adding a location is highly recommended. Make sure you are accurate and specific (e.g. "Walker 411" instead of just "Walker"). Include the building's street address so that the event map centers properly.

You can limit who can see the location of your event under Who can see the event location.

Meeting
If your event is online, use the Meeting Link field to share the link with your attendees. You can limit who sees the link under Who can see the meeting link.

Photo & Flyer

The event photo and flyer options are great for making an impression on potential attendees.

The Event Photo should be a simple photograph representing your event. It is displayed in the top left corner of the event page and as a thumbnail on the event feed. It should look good as a 2:1 landscape photo. The ideal minimum resolution is 760 W x 380 H.

The event photo must always be accompanied by a text description of the photo (alt text). Write the description in the Photo description (alt text) field that appears below the event photo upload button. Learn how to write good alternate text.

The Flyer allows you to upload a flyer that will appear above the event description. It is displayed in the details section of your event and can be a supplement to your description. To comply with university digital accessibility guidelines, make sure that ALL text information on the flyer appears verbatim elsewhere in the event page. The ideal minimum resolution is 1200 W x 630 H.

Both image fields accept only PNG or JPG file types. You are able to reuse images you have previously uploaded.

Access & Display Options

Here, you can limit who is allowed to register to your event and view the event page.

Who can see this event?
Limit who can see your event and whether it will be displayed on the Upcoming Events slider on the homepage. ‘Who is allowed to register?’ setting does not affect who can see the event.

Most events can be set to "Everyone" in order to allow logged-out users to view the event page, and allow it to appear on RSS feeds. If the event has limited registration, attendees will be prompted to log in before they can sign up.

Everyone

Allows anyone with a valid email address to register. Use this setting for public events.

Emerson EmConnect Users Only

Limits to Emerson College-affiliated users only (students/staff/faculty). This is the default setting.

Some Emerson EmConnect Users Only

Use this setting if you wish to limit an event to staff and/or faculty only. Do not use this setting to create a student-only event or limit by graduation year.

Some Emerson Tagged Users Only

To create a student-only event, use this setting and select the desired tags (Undergraduate Student, Graduate/Professional Student, or both).

Group Members Only

Only your group members can register for your event.

Officers Only

Useful for executive/general board meetings, or for testing your event before publishing.

Registration Options

Even if you are hosting a free event, we recommend keeping event registration open so you can communicate with your attendees and track incoming signups and attendance.

By default, your event will have one free registration option called "RSVP". You can modify and add additional registration options while creating/editing the event, as well as from the event management page. In this RSVP option, you can include additional questions you'd like your attendees to answer while RSVPing.
For example, you plan to have food at an event but want to make sure you accommodate for any dietary restrictions, so you ask attendees to share if they have any.

If you wish to set the hard limit to how many Emersonians can register for one event, you can set that in the Attendance Limit setting. You can also open a Wait List by editing the Registration Option and setting the number of available wait list spots.

All registered Emersonians can also be sent a personalized confirmation email, as well as receive reminder prior to the event.

Event Approval

1

Event Approval Form

After clicking "Create Event", you will be taken to the "Additional Event Information" form and asked to confirm your event's primary audience, estimate the number of expected attendees, and share any additional details about your event. Please answer to the best of your ability.
2

Approval Process

Depending on your responses, certain staff and faculty members will have to approve your event before it is posted.

For example, if your event includes a fundraiser, the Assistant Director of Student Advising & Leadership will have to confirm that the fundraiser follows all SEAL guidelines before approved the event.
3

Plan Ahead

The approval process can take up to 2 weeks; plan ahead and post your events on EmConnect as soon as you know the details!